Incident Reporting Guidelines

If you are unsure or have a question, contact your Supervisor or a State Staff Member.

Reporting

Issues to report and NOT Investigate

  • Elder Abuse

  • Disabled Abuse

  • Child Abuse

Dealing with the Need to Report

  • If you must report, you will report – we will comply with the law.

  • You must report within 24-48 hours.

  • Not under obligation to investigate or probe. Best not to – let those trained do any investigation.

  • If person makes you aware of abuse that happened when they were a child:

    • Empathize

    • What happened is not their fault

    • Good for them to bring this forward

    • Not a counselor but want to support

    • If they share details, you will have to report to authorities – designed to help protect other potential victims.

    • Offer to support as they report to authorities

    • Suggest they seek counseling and direct to resources.

Who to Report to

  • FIRST – report situation to State Staff and Regional Leadership.

  • Local Authorities

  • Child Protective Services

Document the Report

  • Who contacted the authorities.

  • When the report was made

  • Get case number and name of person you made the report to.

Investigating

Issues to Investigate

  • Inappropriate behavior (Adult to Adult)

  • Sexual Harassment

  • Discrimination

  • Conflicts between people (employee and non-employee)

When Investigating, Use CPR To.......

  • Protect confidentiality as much as possible.

  • Stabilize the situation – assess for immediate action

  • Take time to do it right!

  • Show empathy but don’t take sides

  • Include other BSM leaders in the investigation (witness).

  • Communicate with STATE STAFF to develop investigation plan.

  • Document all discussions and outcomes. With care, communicate results to person bringing the complaint and any accused

Investigation and Reporting Guidelines for BSM Staff

Incident Reporting Document for BSM Staff

© Texas Baptist Student Ministry | collegeministry@texasbaptists.org | 214-828-5250 | Updated 07/26/2020