Worker Guide‎ > ‎08 Management‎ > ‎


To be a healthy college ministry worker you need time off. BGCT gives us PTO to use when we're sick, on vacation, or need to be away from work. How wonderful that we have the flexibility to use PTO when we need to be off! 

Please note that the BGCT Policy Manual stipulates that time taken away from work must be approved by the supervisor before commitments are established for the use of time away. Employees must agree to abide by the Collegiate Ministry / BGCT calendar in relation to paid time off and required meetings. Here is the official, up-to-date Texas BSM Staff calendar.  As campus ministers we must give our students priority over extra opportunities for recreation or extended service. For this reason we will not approve a full time worker to be away from the campus at the start of or during a school semester unless absence requires three or less work days. Paid time off or extended ministry time that requires more than three work days should be postponed until school is out for semester break or the summer months.

Turning in PTO
BGCT uses a system called Paycom for PTO. The website is  If you don't know your password, contact Bennye ThomasSee the How To Request Time Off in Paycom document from HR with instructions and examples to help you with the process. Don't wait until the end of the year to enter the PTO you took. You should enter your PTO into Paycom as soon as you take it.

This Year's BGCT Holidays

Here's the BGCT Holiday Schedule for 2019 (here's 2018) BGCT holidays do not count towards your PTO. Also, the BGCT is usually closed the week between Christmas and New Year's. Closed means that you don't have to use PTO.  Remember, this is a gift and not a guarantee!

Mission Trip, Extended Ministry, Study Leave, etc. 
You can find information about holidays, PTO, extended ministry leave, study leave, medical leave, bereavement, unpaid leave of absence, etc. in sections 842-850 of the BGCT Policy Manual (updated February 2018).  If you take some time off after a mission trip we don't consider that PTO. Please work with your supervisor to figure out what's appropriate.

Difference Between Extended Ministry and 
Mission Trip Days 
Extended Ministry, for the most part, is not related to your students but rather work in Baptist life. Extended Ministry days are not intended for use on campus mission trips. They can, however, be used for the leading of Impact Mission Teams with the approval of the state staff. Examples of Extended Ministry would include: going on a mission trip with your church, going on a vision trip with Brenda, leading a camp for a week (not your students). Remember, Extended Ministry days must be approved by your Supervisor 90 days before the event. 

Related Information 
Not finding what you are looking for? Try the Payroll Related page or the  HR Related page.

© Texas Baptist Student Ministry   |   |   214-828-5250  |  Updated 12/14/2018